Business Expense Administrator

Company: Disability Solutions
Location: Wyoming
Posted on: October 14, 2024

Job Description:

Welcome to Gordon Food Service! We are excited that you are thinking about opportunities with us, and we have an amazing story to share. See below for a quick glance of who we are and the impact you could have on the food service industry. There's a seat at our table for you...Gordon Food Service is hiring a Business Expense Administrator. This candidate will be responsible for maintaining and supporting the corporate credit card programs, travel and entertainment business expense reporting program and corporate travel administration. Serves as a liaison between external vendors, all credit cardholders and non-cardholder employees using the system, General Accounting, Payroll and Information Systems staff to support systems. Ensures the implementation and adherence of business expense policy and employee credit card practices. This is your chance to join this dynamic team at 1300 Gezon Pkwy SW, Grand Rapids, MI Office. Responsibilities:

• Provides system support, maintenance and reporting for the T&E corporate business expense system.
• Assists in managing, coordinating, and negotiating the travel/hotel programs.
• Responsible for training card holders across divisions.
• Ongoing management of communication, training, education and skills development.
• Provide ongoing support and customer service to all card and business expense system users.
• Serves as liaison between external vendors, all card and non-card employees using the system, General Accounting, Payroll and Information Systems staff to support systems.
• Maintain, produce and distribute standard and custom reports/queries.
• Responsible for employee setup in expense reporting system and assists with the maintenance of employee data.
• Develop and maintain all documentation/policies/practices for the card users, business expense reporting, travel programs.
• Ensure compliance with company policies by auditing expense reports per established company guidelines.
• Responsible for accuracy, timeliness and completeness of journal entry feeds from system to General Ledger.Ideal candidate will have:
  • Knowledge of Corporate Business Expense and Travel Policies
  • Knowledge of Concur Travel and Expense system, preferred
  • High attention to detail and integrity of data.
  • Must have knowledge of general ledger accounting and internal controls.
  • Proficient in financial analysis and reporting.
  • Able to investigate and understand problems and processes.
  • Excellent written, oral, organizational communication skills.
  • Must have excellent customer service, time management and organization skills and the ability to manage multiple projects and tasks simultaneously, as well as the ability to work independently.
  • Able to adapt to and use various forms of technology.
  • Strong presentation skills preferred
  • Able to develop solutions to a variety of problems of moderate scope and complexity. Refers to policies and practices for guidance.
  • Proficiency in spreadsheet, word processing, presentation software.
  • Proficiency in email and internet applications.Experience:
    • Associate degree Business-Accounting or related field
    • Two years of proven experience with a system administration tool or an equivalent combination of education, training and experience.Adherence to Hybrid Work Policy: Adherence to the company's hybrid work policy is an essential function of the Business Expense Administrator position. The policy is subject to change, and employees will be required to adhere to those changes as a condition of their continued employment.Location:
      • 1300 Gezon Pkwy, Wyoming MI 49509
      • Hybrid Schedule 3 days in office 2 days remote
      • Monday to Friday
      • 8 am to 5 pmBE PART OF AN AMAZING CULTURE WHERE WHAT MATTERS TO YOU, MATTERS TO US!Gordon Food Service values our customers and understands that their success is largely dependent upon their workforce. To demonstrate our commitment to our partnership, we will require any candidate who works for a Gordon Food Service customer to provide a letter of support from their management if they are selected for the interview process.Gordon Food Service is an equal opportunity employer.All qualified applicants and employees will receive consideration for employment, or in terms or conditions of employment, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or status as a qualified individual with disability. The EEO is the Law poster is available here: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf. If you require reasonable accommodation for any part of the application or hiring process due to a disability, please submit your request to talent@gfs.com and use the words "Accommodation Request" in your subject line. Please keep in mind this method is reserved for individuals who require accommodation due to a disability.All Gordon Food Service locations are tobacco-free.Gordon Food Service is a drug-free workplace and drug tests all employees.

Keywords: Disability Solutions, Battle Creek , Business Expense Administrator, Other , Wyoming, Michigan